VACANCY

Chipping Campden Town Council

DEPUTY CLERK

Job Title: Deputy Town Clerk

Place of Work: The Old Police Station, High Street, Chipping Campden, GL55 6HB

Reports to: Town Clerk

Salary: LC2 SCP 18 - 23; £30,559-£33,366 (pro rata)

Status: Permanent Contract

Days of week / hours: Monday to Friday (to be agreed), with flexibility required for evening meetings

Hours of work: 16 hours a week, with flexibility due to the demands of the role

Qualifications: The ideal candidate will be CiLCA / FiLCA qualified, but consideration will be given to a suitable candidate willing to study. Local government experience would be an advantage

Job Summary: To support the Town Clerk to ensure that the decisions of the Town Council are carried out, with particular responsibility for committee administration, facilities management and to deputise in the Town Clerk’s absence.

Main Duties and Responsibilities

1. Deputise for the Town Clerk as Proper Officer and Responsible Financial Officer and carry out the statutory and delegated functions of the Town Clerk in their absence as required.

2. Assist the Town Clerk in implementing the decisions of the Council and its Committees specifically:

• ensuring that the statutory and other provisions governing or affecting the running of the Council are observed
• to maintain and monitor the Council’s policy framework
• to assist in the design and promotion of policies of the Council that respond to community need and expectation
• collate information to assist Councillors where necessary, including representation on outside bodies
• to assist the Town Clerk in monitoring complaints and Freedom of Information requests and ensure that these are being dealt with within the agreed timescales; to chase up actions where needed and provide administrative support if needed
• to carry out such research and projects as directed by the Town Clerk

3. Deal with enquiries from the members of the public and Town Councillors

4. Provide support in the organisation and delivery of public and civic events

5. To manage the Council’s Committee Support function by:

• Managing the work plans for each Committee
• Managing the agenda preparation process for all committees and Council, in liaison with the Town Clerk and relevant Committee Chairman
• Attending and minuting meetings of the Council and other committees as directed by the Town Clerk
• Preparing an annual schedule of meetings, including the agenda preparation timetable for approval and subsequent publication on the Council’s website
• Prepare annual reports such as appointments to committees and outside bodies for approval at the Annual Town Council Meeting

6. To compile a yearly calendar of meetings, including information regarding the dates that agendas and minutes will be published for Councillors and once approved, publish on the Council’s website

7. Under the direction of the Town Clerk and/or the Council and in line with the Communications Policy, maintain and keep updated the Town Council website and ensure that the Council’s social media feeds are kept up to date and ensure that a Council response is given, where appropriate, in line with the Council’s adopted policy

8. To produce press releases, in line with the Communications Policy and in consultation with the Town Clerk and any relevant Councillors, and photos for public consumption to promote the Council and maintain its high public profile

9. In conjunction with the Town Clerk and/or Chairman of Council, liaise with local press and media to maximise promotional opportunities on behalf of the Council

10. To assist with the efficient running of the Town Clerk’s office, reviewing and monitoring systems, processes and procedures and updating where appropriate to ensure best practices are exercised and maintained

11. To attend training courses relevant to the role, as required by Council

12. Undertake other duties, tasks and projects as required by the Town Clerk commensurate with the level of the post as necessary

13. Any other duties which the Council may determine from time to time

Closing date for applications: Friday 9 May 2025

Interviews will take place between Monday 19 May and Monday 2 June 2025

For more information or to apply, please contact the Clerk at:

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